Design of a Conceptual Mobile Electronic Medical Record Prototype for Disaster Emergencies at Sumber Waras Hospital

Nanda Aulia Salsabila, Diana Barsasella, Ari Sukawan

Abstract

Background: Electronic medical records are increasingly required to support timely, accurate, and secure healthcare documentation, especially during disaster emergencies. Sumber Waras Hospital already uses a hospital information system, but disaster-specific mobile documentation remains limited. This study aimed to design a mobile-based electronic medical record prototype for disaster emergency services at Sumber Waras Hospital. Methods: This qualitative case study was conducted at Sumber Waras Hospital, Cirebon. Data were collected through in-depth interview, observation, and documentation review. The key informant was the head of the medical record unit, who was selected purposively because of her direct role in medical record management and hospital information system implementation. Data were analyzed using the Miles and Huberman interactive model and translated into system requirements through a design thinking and prototyping approach using Figma. Results: The study identified several major needs: a disaster-specific workflow, rapid triage documentation, temporary identification for unknown patients, offline data entry, role-based access, and post-disaster synchronization with the hospital information system and SatuSehat. The E-Merge prototype includes login and account creation, dashboard, disaster patient registration, emergency department medical record input, patient search, reports and recapitulation, disaster map, use case diagram, and activity diagram. Conclusion: The mobile disaster electronic medical record prototype provides an initial design model to improve documentation speed, data continuity, access control, and disaster response reporting at Sumber Waras Hospital.